When a government employee unfortunately dies during service, the family may be entitled to certain benefits under the applicable government rules. In cases where an OSD (Officer / Official on Special Duty) post is required to be created, the case must be prepared carefully with all necessary documents and supporting records.
This checklist provides a practical guide for dealing officials and concerned departments to ensure that the case is complete, properly documented, and submitted to the competent authority without unnecessary delays.
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Open in new tab Frequently Asked Questions (FAQs) About OSD Post Creation
1. What is an OSD post?
An OSD post refers to a post created or sanctioned for a specific purpose under the applicable government rules. In death-during-service cases, the creation of an OSD post may be required according to the relevant policy and departmental procedure.
2. When is an OSD post created in case of death during service?
An OSD post may be considered in cases where a government employee dies during service and the applicable government rules provide for such a post or appointment. The case must be processed according to the relevant rules and instructions.
3. What documents are required for creation of an OSD post?
The required documents may include the employee’s death certificate, service record, appointment or regularization documents, family details, legal-heir information, and other documents prescribed by the concerned department.
4. Who prepares the case for creation of an OSD post?
Generally, the concerned office or department prepares the case after verifying the employee’s service record and required documents. The case is then forwarded to the competent authority through the prescribed channel.
5. Is a death certificate necessary for an OSD post case?
Yes. A death certificate is normally an essential supporting document in a case concerning the death of a government employee during service.
6. What other documents may be required with the case?
Depending on the applicable rules, the case may require service verification, family registration or family details, legal-heir certificate, last pay certificate, service book extracts, appointment order, and other supporting documents.
7. Who approves the creation of an OSD post?
The competent authority prescribed under the applicable government rules and departmental instructions approves or sanctions the creation of a post. The exact authority may vary depending on the department and nature of the case.
8. Can an incomplete OSD post case be processed?
An incomplete case may be returned with objections or may require additional correspondence. It is therefore advisable to attach all required documents and complete the prescribed checklist before submission.
9. How can delays in an OSD post case be avoided?
Delays can often be reduced by verifying the service record, attaching all required documents, completing the prescribed checklist, and forwarding the case through the proper channel to the competent authority.
10. Where can I find the OSD post creation checklist?
The complete checklist should be obtained from the concerned department or the latest applicable government notification, rules, or official instructions. Requirements may change, so the latest instructions should always be followed.
11. Is the OSD post creation process the same for all government departments?
Not necessarily. The procedure and required documents can vary according to the department, applicable service rules, and current government instructions.
12. Why is a complete checklist important?
A complete checklist helps employees and dealing officials ensure that all required documents are attached before submission. This can reduce objections, repeated correspondence, and unnecessary delays in processing the case.
